Creating Coupons
You can create coupons in two ways: individually through the form or in bulk via CSV import.
Create a Single Coupon
Step 1: Choose Delivery Method
Select how the coupon should be delivered to the customer:
|
Delivery Method |
Description |
|---|---|
|
|
The customer receives the coupon as a PDF via email |
|
Whitelabel App |
The coupon is sent as a QR code via email and can be redeemed through the app |
|
Download |
The coupon is provided as a PDF for direct download (no email sent) |
Note: The "Whitelabel App" option is only available if an app has been set up for your company.
Step 2: Choose Card Type
Select the type of coupon:
-
Coupon Card — Classic gift voucher with a monetary value
-
Discount Card — Discount card with an expiration date
In the dropdown you can see the card type and the card name on two lines.
Step 3: Enter Value
Enter the coupon value in Euro (maximum 9,999.99 Euro).
For discount cards, an additional date field Valid Until appears where you can set an expiration date.
Step 4: Enter Contact Details
For the delivery methods "Email" and "Whitelabel App", the following contact details are required:
|
Field |
Description |
|---|---|
|
Sender Email |
The sender's email address (required) |
|
To Email |
The recipient's email address (required) |
Step 5: Names and Message
|
Field |
Description |
|---|---|
|
Recipient Name |
The name of the coupon recipient (required) |
|
First Name |
Buyer's first name — printed on the coupon |
|
Last Name |
Buyer's last name — printed on the coupon |
|
Message |
Optional personal message on the coupon (max. 1,024 characters) |
|
Coupon ID / NFC Card ID |
Optional: Use an existing code (min. 10 characters). If left empty, a new code is generated. |
Step 6: Invoice Data (optional)
This section only appears when invoice generation is enabled and a coupon card is selected. An orange notice informs you that an invoice will be automatically created.
Click Invoice Data (optional) to expand the section. Here you can enter company data and an address for the invoice:
Company Data:
|
Field |
Description |
|---|---|
|
Company |
Customer's company name |
|
Tax Number / VAT ID |
Tax number or VAT identification number |
|
|
Email for the invoice |
|
Phone |
Phone number |
Address:
|
Field |
Description |
|---|---|
|
Street and House Number |
Street address |
|
Postal Code |
Postal/ZIP code |
|
City |
City |
|
Country |
Selection: Austria, Germany, or Switzerland |
Generate Coupon
Click Generate Coupon to create the coupon. Depending on the delivery method, the following happens:
-
Email / App: The coupon is sent. You can download it later under "Coupons".
-
Download: The coupon is immediately downloaded as a PDF.
CSV Import
With the CSV import, you can import a large number of existing coupons at once — e.g., from a POS system.
Preparation
Create a CSV file (e.g., Import.csv) with the following rules:
-
Delimiter: Semicolon (
;) -
First row: Must contain the exact column names
-
Encoding: UTF-8
-
Decimal separator: Period (e.g.,
10.00, not10,00) -
Date format:
YYYY-MM-DDThh:mm:ss(e.g.,2025-11-28T07:55:02)
Available Fields
|
Column Name |
Required |
Description |
|---|---|---|
|
Code |
Yes |
Unique coupon code |
|
Value |
Yes |
Coupon value in Euro (e.g., |
|
Receipt ID |
No |
Receipt number from the POS system |
|
Register ID |
No |
Register ID from the POS system |
|
Name |
No |
Name of the coupon |
|
Description |
No |
Description of the coupon |
|
Expiration Date |
No |
Expiration date of the coupon |
|
Payment Method |
No |
|
Example: Simple Import
For a quick import, only the two required fields are needed:
Code;Value
GK-120-020-9921;10.00
GK-120-020-9922;25.00
GK-120-020-9923;50.00
GK-120-020-9924;100.00
Example: Complete Import
Code;Value;Receipt ID;Register ID;Name;Description;Expiration Date;Payment Method
GK-120-020-9921;10.00;BON-2024-001;KASSE-001;Christmas Voucher;Voucher for Christmas promotion;2028-11-01T00:00:00;cash
GK-120-020-9922;25.00;BON-2024-002;KASSE-001;Loyalty Voucher;Loyalty reward;2029-01-31T12:00:00;paypal
Tip: On the import page, you can copy the examples directly or download them as a CSV file.
Perform Import
-
Click Import CSV File
-
Select the target card (Coupon Card or Discount Card)
-
Click Choose File and select your CSV file
-
Click Save
Important Notes on Import
-
If a code already exists, the imported amount is added to the existing coupon
-
When invoice generation is enabled, an invoice is automatically created for each imported coupon card code
-
If a Receipt ID or Register ID is provided, no invoice is generated, since the coupon was already billed through the POS system
-
For discount cards, no invoices are generated in general