To be able to post invoices, an active day must exist. This day groups all invoices into one unit, from which the Sales Point closing is created at the end. A day does not have to run from 00:00 to 24:00 — it should follow your opening hours.
Managing the day
Open Menu → Reporting → Sales Point Closing. There you see the current status of the day, start a new day, or close the running one.
You can see whether a day is running before you even get there: the welcome screen and the header of the menu read Shift active, Shift expired or No active shift.
The cash count
At the closing you count your cash. The cash count lists every denomination separately — from the €500 note down to the 1-cent coin. You enter the quantity per denomination and the Sales Point works out the value and the total.
A note on the count
Above the save area sits a Comment field. Whatever you enter there stays with the count: it appears in the cash journal, in the cash-journal report and on the entry's receipt.
Use it for anything the figure alone does not explain — "change topped up from the safe", "drawer was left open", "count verified by a second person".
The note is stored together with the identification of the trading day. Its length is therefore limited — keep it short, there is room for one sentence.
Deficit or surplus
If the counted total differs from the expected cash on hand, the Sales Point reports a deficit or surplus and offers to balance the difference. The confirmation dialog also carries a comment field — for the balancing entry.
Use it. A difference that sits in the cash journal as nothing but a figure cannot be explained weeks later. One sentence turns an open question into a documented event.
The dialog stays open until the balancing entry has actually been stored. If that fails, your note and an error message remain — the input is not lost.
The difference is only shown when your user role carries the reports permission. Without it you close the day without seeing the deviation — and there is then nothing to comment on either.
The closing receipt
After the closing, the Sales Point prints the closing receipt with an overview of the period and the revenue generated during it. Keep it safely with your records and pass it on to your tax advisor where appropriate.
As of version 6.1.0, the cash-journal section of the receipt includes the cash count list. It sits directly after the cash-journal balance and is built like the cash count itself:
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Every counted denomination as its own line — from the largest note down to the smallest coin, each with its quantity and value.
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Below that, the total of the count.
That makes it traceable on paper how the cash on hand came about, not merely how much it was.
Denominations counted as 0 do not appear — the list holds what was actually in the drawer.
Monthly and yearly closing
Monthly and yearly closings correspond to the daily closings on the last day of the month or year. No additional closing is required.
Since a closing only lists the revenue of its own day, use Menu → Reporting → Reports for an evaluation across longer periods.
Related topics
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Cash Journal — counts, deposits and withdrawals, and the balance
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Welcome Screen at the Sales Point — the status of the day at a glance
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Service area on the Sales Point
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Tips