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Venue-scoped vs. company-wide vouchers

Vouchers in bessa can be redeemed either company-wide (at every venue of the company) or restricted to a single venue. Which one applies is determined by the payment card the voucher belongs to. This page explains the concept and shows how to import existing voucher codes from a previous system.

Venue-scoped vs. company-wide

Whether a voucher applies company-wide or at one venue only depends solely on the payment card it belongs to:

  • Company-wide card (not tied to a venue) → its vouchers are redeemable at all venues of the company. This is the default for newly issued vouchers.

  • Venue-scoped card (tied to one venue) → its vouchers are redeemable only at that venue. A Sales Point at any other venue of the same company will not find the code — the voucher is simply "not available here".

This applies equally to redeeming (charging a negative amount) and cancelling a voucher.

Why this exists

It lets two (or more) venues of one company keep their own voucher numbering — even when the same code (for example 10001) was historically used at both venues. Each venue-scoped voucher only resolves at its own Sales Point, so identical codes never clash, while new vouchers issued on the company-wide card stay usable everywhere.

Importing legacy vouchers

To bring existing voucher codes into the system:

  1. Create one venue-scoped payment card per venue (card type Payment card, bonus type Redeemable, assigned to the venue and the company).

    • Redeemable (not No bonus) is important: it keeps the legacy card out of the selection used for new vouchers, so freshly issued vouchers still go onto the company-wide card and remain redeemable at both venues.

  2. Upload that venue's voucher list as a CSV via the card's Import action. Columns: Code, Wert (amount, with a decimal point), and optionally Kassen ID (set it to suppress per-voucher invoice generation).

Import each file exactly once. Re-uploading the same file adds the amounts again on top of the existing balances.

German venues: if no expiry is given in the file, vouchers automatically get a validity of 3 years from December 31 of the import year.