A company is the top organizational unit in bessa Kassa Manager. Any number of locations and sales points can be assigned to each company.
Overview
The company management shows all companies assigned to your account. You can create any number of companies per account – this is particularly useful for franchise structures or corporate groups.
Practical Example: A franchise company like "Café Central" operates 15 branches throughout Austria. Through centralized company management, article data can be maintained uniformly and consolidated reporting can be created across all locations, while each branch operates as a separate location with individual cash registers.
Managing Companies
Creating a Company
Creating new companies is reserved exclusively for bessa Support. Contact our support team if you want to set up a new company.
Editing a Company
To edit a company, click on the desired company in the list. Editing is done in three tabs:
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Company: General company data and print settings
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Address: Company address
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Tax: Tax settings and FinanzOnline credentials
Deleting a Company
Deleting companies is also reserved for bessa Support. Contact our support team if a company needs to be removed.
Company
The data entered here is printed in the header of many documents (e.g., invoices, receipts).
Important: Changes to company data are only adopted by the cash register when ending and starting a new cash closure. No new company data is synchronized during an active cash register day.
General Data
Name
The official company name as it appears on documents.
Phone Number
Printed on documents. Can be overridden by settings in the location.
Website
URL of your company website.
Email
Contact email address for customer inquiries. Can be overridden by settings in the location.
Email for Reports
This email address is used when automatic sending of cash closures is enabled. Reports are sent to this address after each automatic cash closure. Can be overridden by settings in the location.
Bank Details
Bank
Name of your bank.
IBAN
International Bank Account Number.
BIC/SWIFT
Bank Identification Code.
Bank details are particularly important when using the "Bank Transfer" payment method. If bank details are stored, an EPC QR code is automatically printed on invoices.
Bank details can be overridden by settings in the location.
Price Display
Defines how prices are displayed on the cash register. Details can be found in the article Set Up Price Display for Sales Point.
Receipt Design
Invoice Header
Additional text printed in the header of every invoice (e.g., opening hours, slogan). Can be overridden by settings in the location.
Invoice Footer
Additional text printed in the footer of every invoice (e.g., payment terms, legal notices). Can be overridden by settings in the location.
Logo
Upload your company logo here. The logo is displayed in the following places:
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In the cash register menu
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As background
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On the default screen
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In the invoice header
When a logo is uploaded, the company name is printed smaller with the logo placed above it. The logo can be overridden by settings in the location.
Address
Enter the complete address of your company here:
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Street and house number
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Postal code
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City
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Country
This address is printed on documents and can be overridden by settings in the location.
Tax
Note: The following tax settings are specific to the Austrian tax system and are designed for requirements in Austria.
Small Business Regulation
Activate this option if your company uses the small business regulation according to § 6 Para. 1 Z 27 UStG (Austrian VAT Act).
What is the Small Business Regulation?
Companies in Austria with annual revenue below €35,000 can be exempt from VAT. In this case, no value-added tax is shown on documents. More information can be found on the WKO website.
Tax Identification
Tax Number
Your tax office tax number.
VAT ID
Your VAT identification number.
Internal Transactions
Internal Transaction Valuation
Defines the price at which internal transactions (e.g., goods movements between locations) are valued. Since internal transactions are not tax-relevant, amounts are always shown net.
Options:
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Sales Cost: Net sales price of the article
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Purchase Cost: Net purchase price (if stored for the article, otherwise 0)
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Free: Always with price 0
FinanzOnline Credentials
The following fields are required for automatic FinanzOnline integration:
FinanzOnline Participant ID
Your participant identification number.
FinanzOnline User ID
Your user identification number for webservice access.
FinanzOnline PIN
Your PIN for webservice access.
Note: You need a separate webservice user for automatic integration. Your regular FinanzOnline credentials won't work here.
Check FinanzOnline Access
Use this button to test whether the entered credentials are correct and whether it's a valid webservice user.
The FinanzOnline integration enables:
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Automatic cash register registration
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Automatic failure reporting for signature device problems
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Automatic annual receipt reporting
Setup details can be found in the article FinanzOnline Integration.