Manage Sales Point Users

Assign users to your Sales Point to control who can log in on which device. Configuration is done via bessa Kassa Manager and gives you flexible deployment options – from automatic login in self-service mode to targeted assignment of users to specific points of sale.

Overview

User management for Sales Points includes two main settings:

• Default user: The user who is automatically logged in (e.g. after the screen saver, or for hardware-ID-based login)

• User list: All users who have access to this Sales Point and can log in

Use Cases

Multiple points of sale

For businesses with different areas (e.g. a bakery with hospitality and retail), you can assign each area its own user list.

Zone responsibility

In hospitality, you can assign servers specific Sub-Terminals that are only responsible for certain areas (e.g. outdoor garden, indoor area).

Self-service & automatic mode

For kiosk systems or automated points of sale, you can define a default user that is active without manual login.

Configure the Default User

The default user is automatically logged in at the Sales Point when:

• The Sales Point is unlocked after the screen saver

• An automatic login with a hardware ID takes place

• The Sales Point is operated in automatic mode

Setup

1. Select the desired Sales Point

2. Navigate to the Sales Point Users area

3. Under Default user, select the desired user from the dropdown list

4. Save the changes

Manage the User List

The user list determines which users can log in at this Sales Point. This is particularly important for:

• Main Sales Points: Access for all employees of the location

• Sub-Terminals: Restricted access for specific users (e.g. only service staff for certain areas)

Add a user

1. In bessa Kassa Manager, open the Location Management menu

2. Select the desired Sales Point or Sub-Terminal

3. Navigate to the Sales Point Users area

4. In the User list section, click Add user

5. Select the desired users from the list

6. Confirm the selection

7. Save the changes

Remove a user

1. Open the user list of the relevant Sales Point

2. Click the remove icon (X) next to the user to be removed

3. Confirm the action

4. Save the changes

Special Notes for Sub-Terminals

When configuring Sub-Terminals you have maximum flexibility:

• Users of Sub-Terminals do not have to be available on the Main Sales Point

• Each Sub-Terminal can have an individual user list

• However, the logging-in user must be present in the user list of the respective device (Main Sales Point or Sub-Terminal)

Example: A server for the outdoor garden can have access exclusively to the Sub-Terminal in the outdoor area, without being able to log in at the Main Sales Point indoors.

Frequently Asked Questions

Can I define multiple default users?
No, only one default user can be defined per Sales Point.

Is there a maximum number of users per Sales Point?
No, you can assign as many users as you wish to a Sales Point.

What happens if the default user is deleted?
The Sales Point can be operated without a default user, but automatic login no longer works. In that case, assign a new default user.

Do I have to create users first before I can assign them?
Yes, users must first be created in the system. For more information, see the article Manage Users.

Related Articles

• Manage Users – create, edit and delete users

• Manage Sales Points – Sales Point and Sub-Terminal configuration

• Automatic login with hardware ID – set up RFID cards and other hardware IDs

• Configure the screen saver – security settings for inactivity