In bessa Kassa Manager you can configure the sales point closing (daily closing) of your Sales Point individually. Specify when a business day starts and ends, the interval at which the closing is performed, and whether it should be carried out automatically and sent by email.
The sales point closing – also referred to as a daily closing or Z-report – documents all sales and transactions of a defined accounting period and is an essential part of proper bookkeeping.
Prerequisites
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You need access to bessa Kassa Manager.
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The Sales Point you want to configure must be set up as a Main Sales Point.
Main Sales Points and Sub-Terminals: The sales point closing settings are part of the shared settings of a Main Sales Point. Sub-Terminals automatically inherit the sales point closing configuration of their associated Main Sales Point. Separate configuration per Sub-Terminal is not possible. For more information, see Sales Points.
Settings Overview
The "Sales Point Closing" tab contains five configuration fields:
Day start
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Property |
Value |
|---|---|
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Type |
Text field (time format) |
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Format |
HH:MM:SS |
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Default value |
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Defines the start of the business day for the sales point closing. All transactions from this point onwards are assigned to the current accounting period.
Tip for night-time hospitality
Businesses that operate past midnight (e.g. bars, clubs) can set the day start to a later time, e.g. 06:00:00. This way, sales from the night shift are still attributed to the previous day.
Day end
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Property |
Value |
|---|---|
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Type |
Text field (time format) |
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Format |
HH:MM:SS |
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Default value |
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Defines the end of the business day for the sales point closing. Transactions after this time are included in the next accounting period. With automatic closing enabled, the sales point closing is triggered at this time.
Closing interval
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Property |
Value |
|---|---|
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Type |
Dropdown |
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Default value |
Daily |
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Options |
Daily, Weekly, Monthly |
Specifies the interval at which the sales point closing is performed:
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Daily (recommended): The closing is created every day. This corresponds to the classic daily closing or Z-report and is the recommended setting for most businesses.
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Weekly: The closing summarises an entire week.
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Monthly: The closing is created once a month.
Note on bookkeeping
In Austria, in line with the Bundesabgabenordnung (BAO) and the Registrierkassensicherheitsverordnung (RKSV), a daily sales point closing is recommended, especially for businesses with predominantly cash sales. Clarify the requirements applicable to your business with your tax advisor.
Automatic closing
When enabled, the sales point closing is performed automatically in line with the configured closing interval and day end. You then no longer need to trigger the closing manually at the Sales Point.
Recommendation
Enable automatic closing to ensure that no daily closing is forgotten. This is particularly useful for businesses with changing staff.
Caution!
For the automatic sales point closing to be performed at the configured time, the Sales Point must be switched on. If it is switched off at that time, the closing is automatically caught up – as soon as the Sales Point is switched on again.
Automatic email dispatch
When enabled, the sales point closing is automatically sent by email to the stored address. This is particularly useful for tax advisors, managing directors or owners who want to view the sales point closing without access to the system.
Configure the email address: The email address for report dispatch is not stored directly in the Sales Point settings, but in the "Email for reports" field at the location or company level:
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Location level: Locations – applies to all Sales Points of this location
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Company level: Companies – serves as a fallback if no location value is defined
Frequently Asked Questions (FAQ)
What is the difference between sales point closing and daily closing?
The terms are often used synonymously. A daily closing refers to the closing at the end of a business day. The sales point closing is the umbrella term, since in bessa Kassa weekly or monthly closing intervals can also be configured. The receipt generated is also referred to as a Z-report or Z-receipt.
Can I still perform the sales point closing manually if automatic closing is enabled?
Yes. Automatic closing complements but does not replace the manual option. You can additionally trigger the sales point closing manually at the Sales Point at any time. For more information on performing the sales point closing, see Sales Point Closing.
Why can't I edit the sales point closing settings on my Sub-Terminal?
The sales point closing configuration is part of the shared settings controlled by the Main Sales Point. Adjust the settings on the associated Main Sales Point – all connected Sub-Terminals will automatically inherit them.
Which email address is used for the automatic dispatch?
The sales point closing is sent to the address stored under "Email for reports". It is configured at the location level (Locations) or company level (Companies).
Which closing interval is right for my business?
For most businesses, especially in the hospitality and retail sector, "Daily" is the recommended setting. This way, you receive a daily overview of revenue and payment methods. The "Weekly" or "Monthly" options are suitable for businesses with low transaction volumes.
Related Articles
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Sales Points – overview and management of your Sales Points
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Sales Point Closing – performing the sales point closing
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Sales Point Closings – view all sales point closings
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Locations – location settings, including the email for reports
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Companies – company settings
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Configure Sales Point Display – customise the Sales Point interface
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Reports – reports and analyses in Manager